Position Title: Bookkeeper
Reports To: Executive Director / Treasurer
Hours: 16 hours per month (flexible weekly)
Location: On-site

Position Summary

The Bookkeeper is responsible for maintaining accurate financial records and supporting the financial operations of the nonprofit organization. This position ensures timely recording of transactions, reconciliations, reporting, and compliance with nonprofit accounting standards.

Key Responsibilities

• Maintain and update the organization’s financial records and accounting system.
• Record/reconcile accounts payable (approx 25-50 transactions per month).
• Record/reconcile deposits and other financial transactions.
• Reconcile bank accounts, credit card statements, and other financial accounts monthly.
• Process invoices, payments, and reimbursements as needed.
• Review & verify payroll reports provided by a third party payroll provider.
• Prepare monthly financial reports for management and the Board of Directors.
• Track grants, donations, and restricted funds as required.
• Assist with annual budget and updates as needed.
• Support in audit preparation for internal/external audits as needed.
• Maintain financial documentation and ensure compliance with nonprofit accounting policies and procedures.
• Assist with preparation of information needed for Form 990 tax filing.
• Ensure confidentiality and security of financial information.

Qualifications

• Associate’s degree in Accounting, Finance, or related field required.
• Minimum 2 years of bookkeeping or accounting experience required; nonprofit experience preferred.
• Proficiency with Quickbooks accounting software.
  Strong understanding of bookkeeping principles and financial reporting.
• Excellent attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and problem-solving skills.
• Proficiency in Microsoft Excel and other Microsoft Office applications.

Preferred Qualifications

• Experience working with nonprofit organizations.
• Knowledge of grant tracking and fund accounting.
• Familiarity with payroll reports and nonprofit compliance requirements.

Compensation

• Hourly rate: Salary is commensurate with experience.
• Flexible schedule.

To Apply

Please submit a resume outlining your bookkeeping experience with a cover letter giving your salary expectation and interest in supporting our nonprofit mission to info@autismmv.org.

Position Title: Program Director
Reports To: Executive Director
Hours: Full-Time
Location: On-site
Salary: $40,000 – $45,000
Commensurate with experience

Position Summary

The Autism Society of the Mahoning Valley (ASMV) is seeking a full-time Program Director to lead the planning, coordination, implementation, evaluation, and growth of ASMV’s programs and community initiatives.

ASMV is seeking an outgoing, forward-thinking, and community-minded professional who is comfortable building relationships, representing the organization, and turning ideas into action. The ideal candidate is organized, dependable, creative, proactive, and brings positive energy, strong communication skills, flexibility, and a collaborative approach to their work. They should demonstrate respect for individuals with different communication styles, abilities, and support needs.

Working closely with the Executive Director, the Program Director will maintain the quality and integrity of ASMV’s current programming while identifying opportunities to strengthen existing programs and develop new initiatives that respond to the needs of Autistic individuals and their families throughout Mahoning, Trumbull, and Columbiana counties.

Primary Responsibilities

• Lead the planning, coordination, implementation, and evaluation of ASMV programs, events, educational activities, family programs, social opportunities, and career and transition programming.
• Maintain the quality, consistency, and integrity of existing programs while identifying opportunities for growth and improvement.
• Develop and implement new programming based on community needs, participant feedback, and ASMV’s long-term vision.
• Think strategically about how programs can grow to serve more individuals and families throughout the three-county region.
• Establish measurable goals for programs, including participation, attendance, reach, engagement, and participant outcomes.
• Track program performance and use data and feedback to evaluate effectiveness and guide future programming.
• Provide regular program updates and measurable outcomes to the Executive Director and Board of Directors.
• Build and maintain relationships with Autistic individuals, families, schools, employers, businesses, libraries, service providers, community organizations, and other partners.
• Identify opportunities to expand community participation, accessibility, and support for Autistic individuals.
• Develop partnerships that strengthen existing programs and create opportunities for new programming.
• Represent ASMV at community meetings, programs, events, and outreach activities.
• Manage program logistics including registration, scheduling, venues, vendors, supplies, volunteers, food, transportation, and participant communication.
• Maintain program calendars, contracts, participant records, and other documentation.
• Coordinate volunteers, interns, facilitators, and contractors as assigned.
• Attend and help oversee ASMV programs and events, including occasional evenings and weekends.
• Support the day-to-day administrative needs associated with ASMV programming.

Program Data Collection

• Maintain accurate registration, attendance, participation, demographic, and outcome data.
• Develop consistent systems for program data collection and reporting.
• Use program data to measure impact, identify trends, and support program growth.
• Provide program information and outcomes for grant applications, grant reports, sponsorship requests, presentations, and organizational communications.
• Track grant-funded program expenses and provide information needed for grant reporting.
• Work with the Executive Director to develop budgets for existing and new programs.
• Monitor program expenses against approved budgets and communicate concerns to the Executive Director.
• Enter and categorize routine program-related transactions in Excel
• Maintain receipts, invoices, reimbursements, and other supporting documentation for program expenses.
• Provide program-related financial information to the Executive Director, Treasurer, accountant, and grant support staff as needed.

Qualifications

• 2–4 years of experience in nonprofit programming, program management, community engagement, event coordination, education, social services, project management, or a related field.
• Experience developing, coordinating, and evaluating programs or community initiatives.
• Strong organizational, communication, relationship-building, and project management skills.
• Ability to establish goals, track outcomes, and use data to measure program impact.
• Basic understanding of budgets and financial recordkeeping.
• Proficiency with Microsoft Office and Google Workspace.
• Ability to learn and use DonorPerfect, registration platforms, spreadsheets, and other databases.
• Ability to work independently, manage multiple priorities, and follow projects through to completion.
• Experience with nonprofits, grant-funded programs, disability services, or Autism-related organizations is preferred but not required.
• Ability to work occasional evenings and weekends.

Schedule

Full-time, primarily based at ASMV’s Youngstown office, with occasional evening and weekend responsibilities related to programs and events.

Reporting Structure

The Program Director reports to the Executive Director and works collaboratively with ASMV staff, volunteers, community partners, contractors, and the Board of Directors.

To Apply

Please submit a resume outlining your experience with a cover letter giving your salary expectation and interest in supporting our nonprofit mission to info@autismmv.org.